note - Sat, 25 Nov 2006 12:25:13 GMT
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Link: Job seekers/and talent owners-here is the link you need
advice for Job seekers-1
Job Search Letters
In your campaign to secure employment, there are numerous situations which will require written correspondence. All letters you write will give the prospective employer an impression of you. Quite often a letter is the first contact between you and a prospective employer. Therefore, it is imperative to plan the content, use an appropriate format, and proofread carefully.
There are several types of letters which you may use in a job search. These may be divided into two broad categories:
(1) letters of application and
(2) various follow-up letters. The following guidelines should be observed regardless of the type of letter:
• Individually typed on good quality paper using a correct business format;
• Spelled, punctuated, and paragraphed correctly;
• Addressed, whenever possible, to an individual with the correct title, company/school name, and mailing address;
• Brief and concise—generally not to exceed one page;
• Written in your own words and in conversational language;
• Hand-signed over a typed signature.
Letter of Application
(May also be called Letter of Introduction, Inquiry, Transmittal, or Cover Letter.)
A letter must accompany each resume that you send to a prospective employer. This letter should not repeat the information in your resume, although for emphasis you may restate a point or two. Certainly, achievements not referenced in your resume which relate to the position for which you are applying will enhance your opportunity for employment.
• State why you are writing; identify the position or field of work for which you are applying. Tell how you heard of the opening or organization.
• Tell why you are particularly interested in this company/school, location, or type of work. Mention one or two qualifications you think would be of greatest interest to the employer, slanting your remarks to his/her point of view. If you have had related experience, point out specific achievements and how you believe these could benefit the organization.
• Refer the reader to the enclosed resume or the employer’s application form. If you have established a credential file, you may wish to say the University of Oklahoma Career Services has and will send credentials/reference letters.
• Request the next step in the employment process: personal interview, further information, application forms, etc. Make sure your closing is not vague but makes likely a specific action from the reader.
Follow-Up Letters
Following an Interview After you have an interview, send a thank-you letter to the recruiter/interviewer expressing your appreciation for the interview and stating your interest in at least one or two aspects of the employer or the position that you discussed in the interview. Also supply any additional information or material that was requested during the interview. Close your letter by reiterating your interest in the position and/or organization, and thank him/her again for his/her time and consideration.
On-site Visitation Invitation Acknowledge it and, if you are interested in making the visit, state what dates would be convenient for you. Do not delay. Procrastination makes a bad impression.
Offers of Employment Acknowledge receipt of offer, restating title of position and salary and expressing your appreciation. Indicate the date you will let the company know your decision and be sure to act before that date.
Refusal Letter In declining the offer of employment, express your appreciation for the offer and for the company’s interest in you.
Letter Seeking Additional Information Indicate an interest in the company and its offer, if an offer of employment has been made. Be specific about the information that you need. Express your appreciation for the cooperation that you anticipate.
Acceptance Letter Indicate your acceptance of the offer of employment; restate position classification, compensation offered, and the starting date if previously established. Refer to the date of the original offer letter, telephone call, telegram, etc. Express your pleasure at joining the organization.
Stalling Letter If you are not ready to make a decision about accepting an offer, it is permissible to request a delay. This might be the case when you have not yet heard from another employer you interviewed and in which you are very interested. Do not delay too long. Remember, you gain a week in writing the letter. You need not give details on why you wish to delay. A simple statement that you are unable to commit yourself at this time, followed by a request to accept your decision by a certain date, is sufficient.
Letter Upon Receipt of a “Turn-Down” Thank the employer for the time involved in your interview and for his/her consideration. State your disappointment in not getting the job. Express your appreciation for his/her willingness to retain your resume/application in case of possible future openings.
sample letters
Sample Letters
Cover Letter
410 Macy #2
Norman, OK 73071
April 13, 2000
Mr. Jason B. Nameless
National Director of Recruiting
Arthur Andersen
1251 Avenue of the Americas
New York, NY 10020
Dear Mr. Nameless:
I will graduate from the University of Oklahoma next May with a Bachelor of Business Administration in accounting. I am interested in a position in the accounting and auditing division in Arthur Andersen’s New York office. Your firm’s commitment to ongoing education in computer-related auditing courses is particularly attractive to me, and your varied clientele offers the diverse experience I am seeking.
Accounting is for me an exciting, positive career choice. I relish the challenge it presents and have risen to meet it, as is evidenced by my educational achievement. I am a mature person with previous professional experience in working with people under demanding, problem-oriented circumstances. My ability to communicate effectively with my colleagues helps to create an efficient work environment. I am a quick, intuitive learner with initiative and a pledge to deliver my best. An association between your firm and myself would be to our mutual advantage. I believe my enclosed resume will support this claim.
I would appreciate the opportunity to talk to you about the career prospects with Arthur Andersen. Therefore, I will call next week to arrange for an appointment.
Thank you for your time and consideration.
Respectfully,
Ima Sooner
Enclosure
Sample Letters
Accepting a Second Interview Invitation Letter
7566 Straight Street
Norman, Oklahoma 73069
January 8, 2000
Edward W. Johnson
Consultant
Employee Relations Department
E. I. Du Pont De Nemours & Company
Professional Staffing Section
Wilmington, Delaware 19898
Dear Mr. Johnson:
I was very pleased to receive your call January 4, 2000, inviting me to Wilmington for further interviews with Du Pont. After our discussion at the on-campus interview last month, I concluded that your accounting position represents an outstanding opportunity for my business skills.
As you requested, I have identified three possible dates for my visit: January 15, January 21, and February 3. If these dates are inconvenient, I am sure I can identify others. According to the airline schedules, I will need to arrive the night before the interview day but can depart late that evening. Please let me know when I can pick up the tickets. If you are unable to reach me easily at my phone (555-333-4231), you can leave a message with my parents at 555-333-5579.
I am very impressed with the entry level accounting program at Du Pont, particularly the close interactions among operating departments. I am enclosing a report of my co-op assignments for inclusion in my file; the report adds detail to the information on my resume. I am looking forward to further discussions with you and your colleagues.
Yours truly,
Andrea Kapp
Encl: Report on co-op assignments
Sample Letters
Follow-Up After a Second Interview Letter
4243 Lahoma Avenue
Norman, Oklahoma 73069
February 4, 2000
Sandeep Kumar
Engineering Manager
Texas Instruments
P.O. Box 1443, MS728
Houston, Texas 77001
Dear Mr. Kumar:
Thank you for coordinating a rewarding and informative day of interviews with your staff for my visit last week. I was very impressed with the creativity and energy of everyone I talked with throughout the day. Your Division and its projects certainly offer an exciting opportunity for my computer design interests and skills, as my professors had promised me.
During our lunch meeting, Alex Kim expressed an interest in seeing the computer program I wrote for the OU Multicultural Festival. Please tell him that I have mailed him a copy.
I have filled out the expense report and attached all receipts, as you requested. There were no additional expenses on my return trip, and I have enclosed the final report.
After I returned from Houston, I assessed what I had learned about the opportunity against the contributions I can make to a quality engineering firm. I am extremely interested in joining Texas Instruments and hope to hear from you soon.
Sincerely,
Philip Laird
Encl: Final expense report
Sample Letters
Acknowledging an Offer Letter
2201 Elm Street
Norman, Oklahoma 73069
March 15, 2000
James M. Lignos
Development Supervisor
Technical Department
CIBA-GEIGY
Macintosh, Alabama 36533
Dear Mr. Lignos:
I was very pleased to receive your call on March 14 offering me a position as Assistant Engineer in your Technical Department at an annual salary of $55,500. As we discussed on the phone, CIBA-GEIGY would also pay up to $1,000 of my relocation expenses, and a July 1, 2000 starting date is acceptable.
I understand that you expect a decision on this offer within three weeks. I will respond within that time. If I have any further questions as I make my decision, I will call you.
CIBA-GEIGY and your division have an excellent reputation, and I am very pleased to be asked to join your organization. I have been very impressed with CIBA-GEIGY, particularly the commitment to quality engineering research. I want to make the best decision possible for this important first step in my career, and I appreciate the information and perspectives you have shared with me; it will be very helpful as I make my decision.
Sincerely,
Irma Sooner
Sample Letters
Thank You and Reminder Letter
345 College
Norman, Oklahoma 73069
November 19, 2000
Mimi O’Hara
Director of Human Resources
JC Penney Company
699 Penney Street
Dallas, Texas 25252
Dear Adam:
I wanted to let you know how much I enjoyed interviewing with you this afternoon and the extra time we spent discussing in-depth aspects of Art Direction. I particularly appreciate you sharing with me some of the agencies art work as well!
During my 11 years in Dubai, I observed how advertising agencies evolved. I think there is great potential and apportunity for a company such as yours.
I hope to hear from you soon regarding a second interview; the opportunity at OMNIA might prove to be an excellent match with my skills and experience. Although my free time is limited , I will be more than willing to put together some of the CI and corporate brochures as requested.
Sincerely yours,
helen allabban
sample cover letter: Advertising / job seeker
| |
Bret Orfman 329 San Opp Ave. San Francisco, CA. 80808 203-323-9986 |
| June 6, 2002 Lucille Craft Account Director Joyhut Advertising 1 Madison Avenue New York, NY 10005 |
Dear Lucille:
I would like to express my interest in Joyhut Advertising and the available Account Executive position described on your agency's web site.
After four years at Stanford University, where I majored in English and wrote for the school paper, I leapt into the competitive world of advertising at Olf and Oleman Worldwide in San Francisco. For the past year I have served a valuable apprenticeship in the advertising industry, working as an assistant account executive on the Harbinger Sporting Goods account.
During my time on the Harbinger account, the company's advertising spending has increased by two million dollars, and I have progressed from having very little client contact to interfacing with the client-side on a regular basis.
Since my introduction to the world of advertising, it has been my goal to work on Madison Avenue. I would very much like to discuss the open position. Thank you for your time spent reading this letter and the enclosed resume. I look forward to hearing from you soon.
Sincerely,
seeking professional assistant/appointment
| Martin Kalinsky 434 Tech. Rd. Boston, MA. 24536 232-555-9999
|
|
| August 10, 2003 Hugh Brock Director, Theoretical Physics Institute 343 Accelerator Lane Baltimore, MD. 76594 |
Dear Mr. Brock,
In researching ways in which people have made their marks in the field of physics, I cannot tell you how many times I have encountered your name in journals, newspaper articles, and textbooks. Your contribution has been truly stunning.
Now that I find myself in the position of seeking my own fate in the field, I wanted to ask if you could offer fifteen minutes of your time to discuss ways in which a neophyte such as myself can best forge a path of his own. I am a senior at M.I.T. specializing in the Acceleration Norms of Random Ratio Quantum Particles. I will follow this letter with a call to the Institute to see if I can schedule an appointment. It would be an honor to speak to you.
Very truly yours,
Martin Kalinsky
